Everything your school runs on.
43 features across 9 core modules — every one built to handle admissions, fees, parents, staff, payroll, timetables, parent SMS, and AI helpers for your subject teachers. All wrapped in your school's own branded portal.
4.9/5
Built for schools across Uganda
9Core School\nModules
AITeacher\nHelpers
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Core modules
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Features in total
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AI helpers
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Installable apps
Jump to a module
Nine modules. Forty-three features.
01
Module 01
Report Cards & Grading
Generate branded report cards built around the Ugandan curriculum.
Interactive Rubric Grading Sheets
Replaces traditional manual number entry with sliding criteria cards. The UI dynamically grades based on NCDC levels (1, 2, or 3) and automatically scales scores to the CBC 20/80 Outcomes-based breakdown.
Formative Rubrics & Continuous Assessments
Set up and record continuous formative classroom evaluations. Calculate competency metrics based on standard rubrics to trace learning paths before final assessments.
Student Digital Portfolio & DIT Track
Supports digital media uploads (project pictures, PDFs, presentations) and implements a Directorate of Industrial Training (DIT) pathway tracker to manage vocational paths (e.g. UVQF Agribusiness, ICT).
UNEB SBA Data Exporter
Includes a data validation engine that formats student marks, LIN, and vocational trades into the exact schema required for national examinations registration, saving teachers hundreds of hours of duplicate entry.
Skills-based Parent Dashboard
Closes the parental awareness gap with dynamic radar charts displaying generic skills (Critical Thinking, Creativity, Cooperation, and Communication) and a chronological behavioral observation diary.
Nursery & Lower Primary Frameworks
Track developmental milestones and early learning frameworks for preschool and kindergarten, complete with custom narratives.
Primary (PLE) P.1 to P.7 Grading
Aggregate marks, compute Divisions (Division 1 to Division U) and compile rankings according to UNEB PLE standard aggregates.
O-Level Competency-Based (CBC)
Fully aligned with the new NCDC O-Level CBC framework. Score activities of integration on the 1–3 scale with descriptive narrative reporting.
A-Level Points & Combinations
Map advanced subject combinations (PCM/PEM/HEG), calculate principal passes, subsidiary points, and automatically integrate general paper grades.
Branded Report Card Compiler
Generate professional termly report cards in bulk — printed with your school name, motto, and logo. Includes charts, grade averages, and headteacher comments.
02
Module 02
Fees & Money
Collect fees, track every shilling, and keep your books clean.
Direct PegPay Mobile Money & Bank Collections
Collect school fees through MTN, Airtel, and bank transactions. Distribute unique student payment codes to parents to let them pay directly from their phones straight to the school account.
Scholarships & Bursaries Tracking
Configure bursaries, sports grants, and staff child exemptions. The system automatically applies percentage or fixed-amount discounts directly to termly student bills.
One-Off Charges & Special Levies
Bill students for specific one-off items (uniform packages, school trips, examination booklets, laboratory sets) without cluttering base tuition structures.
Custom Fee Structures
Define flexible fee items (boarding, transport, meals, library passes) per class, per term, or per student status.
Expense Ledger & Cash Books
Keep records of utility bills, allowances, maintenance, and inventory purchases in one place.
Audit-Ready Reports
Generate balance sheets, payment summaries, income vs. expense graphs, and lists of outstanding balances in seconds.
03
Module 03
Parents, Staff & Daily Operations
Keep everyone connected — from the director's office to the parent on the other end of an SMS.
SMS to Parents — Flexible, Automatic, Time-Saving
The SMS tool is built into the system, so it runs itself. Target a single class, every debtor, a custom list, or just one phone number. Mark a student absent and an automatic SMS goes to the parent — no extra step.
Unified Guardian Portals (Sibling Linking)
Link multiple siblings across nursery, primary, or secondary sections to a single parent or guardian. Parents can view all their children's grades, progress, and fee balances with a single login.
In-App Announcements & Chat Forums
Post notices on public school boards, send digital announcements directly to parent/staff feeds, and coordinate internal classroom chat threads safely.
Daily Attendance With Auto-SMS
Mark attendance from any phone or computer. The moment a student is marked absent, the system can text the parent automatically — no extra step for the class teacher.
Role-Based Access
Give each person only what they need. Keep the money screens with the bursar, and the academic screens with the Director of Studies.
Timetables & Exam Scheduling
Build class timetables and exam schedules without clashes, then print them straight from the system.
04
Module 04For Subject Teachers
AI Helpers for Subject Teachers
Every subject teacher logs in and gets AI assistants tuned to the subjects and classes allocated to them.
AI Lesson Planner
Type the topic and the AI drafts a full NCDC-aligned lesson plan — introduction, development, activities, resources, and assessment. Cut a 90-minute prep down to two minutes.
AI Exam Generator
Generate practice papers, end-of-term exams, and topical tests with answer keys and marking guides. Pick the difficulty, the topics, and the question types — the AI does the rest.
AI Message Helper
Draft parent circulars, SMS reminders, and WhatsApp updates in seconds. Tell the AI the message, pick the tone, and ship it to a class, a term, or the whole school — no blank-page anxiety.
AI History
Every lesson plan, exam, and message the AI generates is saved automatically. Re-open one next term, edit a few details, and ship it again. No more lost work.
Subject & Class Aware
The tools only see the subjects and classes allocated to the logged-in teacher, so prompts stay focused. A P.3 Mathematics teacher never wastes a generation on P.6 English.
05
Module 05
Universal Imports & DOS Performance Analytics
Instant imports and deep historical performance archives tailored for any school section.
Universal Spreadsheet Importer
Upload class roster sheets or exam marks in seconds. Auto-detects columns, maps headers with heuristics, and dynamically resolves student/guardian duplicates.
DOS Performance Archive
Permanently save and manage mock or end-of-term score spreadsheets in the database. Retrieve archived documents from history at any time to verify records.
Section-Agnostic Analytics & Charts
Calculates pass rates, averages, and score distributions dynamically adjusted to Uganda Primary (PLE), O-Level (CBC), or A-Level (UACE) grading systems.
R-Studio Exports
Download formatted R-Markdown (.qmd) report configurations aligned with Uganda grading scales to perform advanced statistics compiling in R-Studio.
06
Module 06
Academics, Class & HOD Oversight
Streamlined management of teaching staff, department allocations, and class performance tracking.
Class Teacher Oversight
Class teachers have a central command dashboard to manage class lists, review roll calls, view student profiles, monitor behavior, and compile division aggregates.
Departmental HOD Portals
Group subjects into departments (e.g., Sciences, Languages, Humanities) with designated HODs to oversee curricula, monitor grade distributions, and allocate teachers.
Subject Teacher Allocations
Bursars and Directors of Studies can allocate teachers to specific subjects and classes. Teachers only see classes assigned to them, keeping inputs simple and secure.
07
Module 07
Boarding, Dormitories & Inventory
Manage residential boarding allocations and track school assets to prevent loss.
Dormitory Oversight
Create and manage school dormitories, assign students to rooms/beds, record boarding requirements, and log residential status.
Asset & Supply Inventory
Track school assets, laboratory equipment, uniforms, stationeries, library textbooks, and classroom supplies in a simple ledger to monitor stock-outs.
08
Module 08
Internal Controls, Payroll & Audit Logs
Guarantee financial transparency, record audit logs, and manage staff pay.
Teacher & Staff Payroll
Bursars can configure salary structures, track allowances/deductions, process monthly payroll, and print clean, professional staff payslips.
Portal Audit Logs
A system-wide chronological security log records user logins, mark entries, modifications to student files, and financial records edits for complete transparency.
Custom Security Roles
Highly structured permissions ensure that users only access what they need — bursars get finance screens, DOS get academic records, and teachers get classroom sheets.
09
Module 09
App Installation & 100-Year Cloud Archive
Install the complete platform natively on your devices and keep school archives indefinitely.
Progressive Web App (PWA) Native Installation
Bypass the web browser entirely. Staff, teachers, parents, and administrative directors can install the full school manager portal directly onto Windows, macOS, Android, and iOS.
100-Year Permanent Archive Uptime
Secure, perpetual cloud databases backed by automatic daily snapshots. Even if your school runs on our software for 100 years, your historical student transcripts, grading registers, fee payments, and ledger cash books remain fully preserved and instantly searchable.
Teacher Marks Entry & Individual Logins
Every subject teacher has a secure personal portal login. The Director of Studies allocates classes and subjects to specific teachers. Teachers can log in, input marks directly for their allocated classes, and the system automatically tracks and records edits, preventing unauthorized adjustments.
Flexible Reports & Automatic Analytics
Review automated performance analytics, divisions percentages division Div 1–U trends, and mock aggregates. Access comprehensive cash books and financial balance sheets compiled at the end of the day, week, term, or academic year.
Yours, not ours
A portal that looks like your school.
Your parents and staff see your school — not us. Every page, every report, every SMS carries your name.
Your Own Subdomain
Parents and staff sign in at yourschool.schoolmanageruganda.com — a real portal that belongs to your school, not a shared link.
Your Colors & Logo
Upload your school logo, pick your theme colors, and write your motto. The portal, the reports, and every SMS reflect your brand.
Reports With Your Name
Report cards, receipts, and circulars are printed with your school name, motto, and crest — ready to hand to parents.
Your school, branded
Your school on your own subdomain.
Pick a subdomain when you sign up — for example stmarys.schoolmanageruganda.com. That link is yours from day one. Parents save it on their phones, you print it on circulars, and it feels like a system your school owns.
Upload your school logo, choose your colors, and write your motto once. They appear on the portal, on every report card, and on every SMS your parents receive.
What your school gets to make its own
Your logo and motto on every report card
Your subdomain on every login and SMS
Your colors on the portal, dashboards, and receipts
Your school name as the SMS sender on every broadcast
For subject teachers
Every subject teacher logs in. The AI helpers are already waiting.
A Mathematics teacher opens the portal and gets the AI Lesson Planner, AI Exam Generator, and AI History — pre-loaded with the subjects and classes allocated to them. No separate tool to learn. No extra account. The AI helpers live inside the same portal they already use for attendance and marks.
Lesson plans in 2 min
NCDC-aligned, ready to teach
Exams with marking guides
Pick topic, difficulty, types
Saved AI history
Re-edit every generation
AI Lesson Planner
v2.4SubjectMathematics
ClassP.4
TopicFractions — Addition & Subtraction
▸Introduction (5 min) — Real-life examples
▸Development (25 min) — Step-by-step methods
▸Activities (8 min) — Group practice
▸Assessment & Closure (2 min)
Generated in 12 seconds — saved to AI History automatically.
Ready when you are
See your school's portal in action.
Set up a free demo in a few minutes and explore the whole system with your school's name on it.